Disclaimer / Compliance: This post provides general legal information about Ontario law. It is not legal advice and does not create a lawyer‑client relationship. Laws, court forms, and procedures can change. For advice about your situation, consult a lawyer or licensed paralegal.
Notary and commissioning services are commonly required for legal, financial, and administrative documents in Ontario. Many documents are delayed or rejected because they were not properly notarized or commissioned, or because the wrong service was used.
This comprehensive guide explains Ontario notary public and commissioner of oaths services, the types of documents they handle, and how to prepare for your appointment to avoid unnecessary delays.
1) Notary Public vs Commissioner of Oaths
In Ontario, a commissioner for taking affidavits can administer oaths and affirmations and take affidavits or statutory declarations. A notary public has these powers and can also certify true copies and witness or certify the execution of documents.2) Common Documents Requiring Notary or Commissioning Services
Common documents include affidavits, statutory declarations, certified true copies of identification or educational documents, travel consent letters, and documents intended for use outside Canada.3) What Happens at a Notary Appointment
During a notary or commissioning appointment, the professional verifies your identity, confirms that you understand the document, and ensures you are signing voluntarily. Incomplete or improperly prepared documents may need to be corrected before notarization.4) Identification Requirements
Clients are generally required to present valid, original government‑issued photo identification. The notary or commissioner must be satisfied that the person signing is who they claim to be.5) Certified True Copies
A certified true copy is a statement that a copy of a document matches the original. The original document must be reviewed by the notary before certification. Acceptance of certified copies depends on the requirements of the receiving organization.6) Documents for Use Outside Canada
Many international documents require additional steps beyond notarization, such as authentication or an apostille. Requirements vary by country and receiving authority, and should be confirmed in advance.7) Remote and Virtual Notarization
Ontario law permits limited forms of remote notarization where regulatory requirements are met. However, not all receiving organizations accept remotely notarized documents.8) Common Mistakes to Avoid
Common mistakes include signing documents before the appointment when witnessing is required, bringing photocopies instead of originals, and failing to confirm the receiving authority’s requirements.
Ontario Notary Services FAQ
Do I need an appointment?
Appointments are recommended to reduce wait times and confirm document requirements. Contact EverTrust Law today to schedule an appointment
Can a notary give legal advice?
Notary services do not include legal advice unless the professional is separately retained as a lawyer.
Appointments are recommended to reduce wait times and confirm document requirements. Contact EverTrust Law today to schedule an appointment
Can a notary give legal advice?
Notary services do not include legal advice unless the professional is separately retained as a lawyer.